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OAK GROVE BOOSTER CLUB
MISSION STATEMENT
The mission of the Oak Grove Booster Club is to be an organization that encourages parents, alumni, friends, and the faculty of Oak Grove to foster relationships as a community for the purpose of open communication, faith building and support of students and staff. The group will focus on enhancing and expanding all Christian, academic, and extra-curricular community needs, pre-Kindergarten through grade twelve.
BYLAWS
I. NAME. The name of the organization shall be the Oak Grove Booster Club.
II. PURPOSE. The purpose of the organization shall be to aid the students and staff of Oak Grove Lutheran School by providing support for their educational, faith, and recreational needs and to promote open communication between the administration, teachers and parents.
III. MEMBERSHIP. All parents and/or legal guardians of students who currently attend Oak Grove Lutheran School and all current faculty and staff of Oak Grove Lutheran School are automatically members of the organization. Additionally, any person, including but not limited to, alumni, past parents, and extended family members of current students, may join the Oak Grove Booster Club by contacting a member of the Executive Committee.
IV. MEETINGS.
a. Regular Meetings. Three General Membership Meetings of the organization shall be held during each school year, one in September (a back-to-school round-up and social), one in January (elections) and the third in April or May (end-of-school and summer events social.) The time and place of the meetings shall be announced at least seven days prior to the meeting.
b. Special Meetings. Additional meetings of the organization may be called, either by vote of the Executive Committee, or by petition signed by at least twenty-five of the members. The time, place, and agenda of all Special Meetings shall be announced at least seven days prior to the meeting.
c. Quorum. Those persons present at a properly called General Membership or Special Meeting shall be entitled to take action on behalf of the organization.
d. Voting. The vote of a majority of the members present at any meeting shall be required for all action to be taken by the organization.
V. OFFICERS.
e. Positions. The officers of the organization shall consist of three Presidents, three President-Elects, three Reporters, two Secretaries, and two Treasurers. One President, one President-Elect and one Reporter shall represent the elementary, middle and high schools respectively. The offices of Secretary and Treasurer shall be held jointly by two persons who will act in concert. These officers will serve the entire organization.
f. Presidents. The Presidents shall be the principle executive officers of the organization and work together directing the activities of the organization. The Presidents shall be the primary initial contact person for all general inquiries at their respective schools, acting as a public relations agent on behalf of the organization and appropriately managing information and communications as regards the organization. The Presidents shall be members of the Executive Committee and, when present, shall preside at all meetings of the Executive Committee and all meetings of the membership. The rotation as to which President shall preside at a meeting shall be determined by the Presidents. In case of conflict, the Presidents will take turns presiding at meetings, with the first to preside not presiding again until the other two have presided. The Presidents shall vote only in the case of a tie in vote of the Executive Committee or the membership. The Presidents shall assist in recruiting the chairpersons of all Standing and Special Committees and shall be ex-officio members of all committees of the organization. All Presidents are encouraged to become familiar with the current Robert's Rules of Order and to refer to them as needed to ensure efficient, effective meeting procedures.
g. Presidents-Elect. The Presidents-Elect shall be members of the Executive Committee and, in the absence of their respective President, shall perform the duties of the President. The Presidents-Elect shall also be appropriate contact persons for general inquiries at their respective schools. The President-Elect shall perform such other duties as are assigned by the President or the Executive Committee. All Presidents-Elect are encouraged to become familiar with the current Robert's Rules of Order and to refer to them as needed to ensure efficient, effective meeting procedures. The Presidents-Elect, after having served for one year, and if willing and able, shall automatically become the President of their respective school.
h. Secretary. This position will be filled by two people, acting in concert. The Secretaries shall be members of the Executive Committee, but shall only have one vote. At least one Secretary must be in attendance at each meeting in order for the meeting to proceed. The Secretary shall keep the minutes of the proceedings of the membership and the Executive Committee, shall see that all notices are duly given in accordance with these Bylaws, and, in general, perform all duties incident to the office of Secretary and such other duties as may be assigned by the Presidents or the Executive Committee. The Secretary shall keep the official history of the organization and shall keep an annual record of all of the activities of the organization. The Secretaries will work closely with the Reporters in order to ensure accuracy of all information transmitted regarding the organization.
i. Treasurer. This position will be filled by two people, acting in concert. The Treasurers shall be members of the Executive Committee, but shall only have one vote. At least one Treasurer must be in attendance at each meeting in order for the meeting to proceed. The Treasurer shall have charge of, and be responsible for, all funds of the organization; shall receive and give receipts for contributions payable to the organization from all sources; shall deposit such funds in such banks or other organizations as are selected by the Executive Committee; and shall make disbursements as authorized by the Executive Committee, or membership, in accordance with the stated preferences of donors or the specific purpose of the fundraising activity. The Treasurer shall present a statement of account at each General Membership
Meeting of the membership and at other times as requested by the Executive Committee.
j. Reporter. The Reporter shall represent their respective school as a member of the Executive Committee. The Reporter shall be responsible for publicity for all events of their respective schools and shall act as a liaison between the school and parents. The Reporters will work closely with the Secretaries in order to ensure accuracy of all information transmitted regarding the organization.
VI. ELECTIONS.
k. Procedure. The election of officers shall take place at the January General Membership Meeting each school year. All Members of the organization may participate in the election. Nominations may be received from the floor or members may volunteer themselves for election. The election of the slate, if non-contested, may be made by voice vote. Any contested election shall be by written ballot.
l. Term of Office. The term of each
officer shall be one year, beginning on February 1 and ending on January
31 of each year. With the exception of the offices of Presidents and President-Elects, a person may be elected to the same or other office for more than one term. There shall be no election for the office of Presidents, as the President-Elect shall automatically assume the position of President at the completion of his or her term.
m. Selection. A majority of the votes cast by the Members at the spring general meeting shall be necessary for election. Should no person receive a majority of the votes cast, a run-off between the two persons who received the largest number of votes shall immediately be held.
n. Vacancies. The Executive Committee for the unexpired portion of the term shall fill any vacancy in office because of death, resignation or inability to serve. However, should a vacancy occur in the office of the President, the President-Elect should immediately assume the office. Should a vacancy occur in the office of the President-Elect for any reason, the vacancy shall be filled by election at the next regular meeting of the membership, or at a Special meeting, consistent with the procedures established herein.
VII. EXECUTIVE COMMITTEE.
o. General Powers. The Executive Committee shall manage the affairs, activities and operation of the organization. The Executive Committee shall transact necessary business during the intervals between the meetings of the membership and such other business as may be referred to it by the membership or these Bylaws. It may create Standing and Special Committees, approve the plans and work of standing and special committees, present reports and recommendations at the meetings of the membership, and, in general, conduct the business and activities of the organization.
p. Membership. The membership of the Executive Committee shall consist of the three Presidents, three President-Elects, two Secretaries, two Treasurers, and three Reporters. The offices of Secretary and Treasurer shall have one vote each. Three faculty representatives selected by the faculty - one from each school - shall also be non-voting members of the Executive Committee. The principals of the school will be invited to attend Executive Committee meetings.
q. Meetings. Regular meetings of the Executive Committee shall be held during the year, the time to be established at the first meeting of the year. Special meetings may be called by any of the Presidents or by a majority of the Executive Committee. Adequthe Executive Committee, at least seven days in advance. When possible, notice of the meetings should be announced to all Members of the organization. Any Member may attend a meeting of the Executive Committee.
r. Quorum. A majority of the regular members of the Executive Committee shall constitute a quorum for the transaction of business.
s. Voting. The simple majority of the regular members of the Executive Committee present at a meeting at which a quorum is present shall be required for all action to be taken by the Executive Committee.
VIII. STANDING AND SPECIAL COMMITTEES.
t. Standing Committees. The Executive Committee may establish such Standing Committees, as it deems necessary and advisable. Standing Committees for the Inaugural year (2009-2010) of the Oak Grove Booster Club are as follows: Teacher Support and Appreciation, Social Activities and Community-Building; New Student/Family Mentors; Alumni Relations; Fine Arts; Athletics; Christian Mission and Service; and Eclectics/Miscellaneous. The Presidents shall assist in recruiting chairpersons of all Standing Committees. The duty of chairperson may be shared, and then designated as "co-chairperson." The chairperson of each committee shall recruit the members for his or her committee. The chairperson of each Standing Committee shall report the plans and activities of the committee to their respective President and to the Executive Committee, as necessary.
u. Special Committees. The Presidents and/or the Executive Committee may create Special Committees. Special Committees shall be created for a specific time and/or task and shall cease to exist when that time or task has been completed, or on June 30 of each year, whichever occurs first. The Presidents shall assist in recruiting the chairpersons of all Special Committees. The chairperson of a Special Committee shall report the plans and activities of the committee to their respective Presidents and to the Executive Committee, as necessary.
IX. FINANCES. Funds. Funds required for the purpose of the Oak Grove Booster Club shall be raised by donations, and such other fund-raising activities as the Club may undertake from time to time. The Executive Committee will establish methods of designation and distribution of said funds, taking into account the stated preferences or donors and the specific fund-raising purpose.
X. AMENDMENTS. These Bylaws may be altered, amended or repealed, at a regular or special meeting of the general membership. Proper notice must be given at a membership meeting prior to the special meeting, announcing and publishing the proposed change in the Bylaws.
These Bylaws were adopted by the membership by a majority vote during the meeting properly called in ate notice of all meetings shall be given to all members of________________________, and shall take effect immediately.
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